Everything you need
to ship a release.

Master, artwork, metadata, distribution, communications — not as a checklist of strings on a page, but as typed deliverables that know their own done-criteria. The release knows what it's still waiting on. You stop holding it all in your head, and Friday-night metadata rewrites become visible long before they become emergencies.

This is the spine of Labelflow. Every other feature attaches to it.

The chase emails that used to eat Friday nights are now generated and queued. Labelflow drafts each message in the right voice for the artist, in the language they prefer, and you approve before it sends — or schedule it to fire automatically.

Onboarding requests, premaster reminders, mastering coordination, distribution confirmations. Each one templated, each one personalized, each one in your label's tone. The conversation that kept stalling now keeps moving.

The reason releases stall isn't usually a missing file — it's a missing version of a file, or a file delivered to the wrong place. Labelflow tracks every deliverable for every release with explicit done-criteria, so the gap between "almost ready" and "ready" stops being a guess.

Master QC approvals, artwork delivery, metadata completeness, artist info, distribution sign-off. Each one a green dot or a plum dot, never a vibe.

Most release problems are metadata problems — wrong artist name, wrong genre tag, wrong featured-artist credit, ISRC mismatch. Labelflow holds your metadata once, in one place, and renders the right format for whatever distributor you ship through.

Edit in one place, ship the same truth everywhere. The release that gets pulled three days before launch because Spotify has different artist credits than Apple Music doesn't happen here.

The contacts most labels need are scattered across WhatsApp threads, Notion pages, and the back of email signatures. Labelflow consolidates them into a structured directory tied to releases — so you can pull the right list for the right press push without digging through DMs at midnight.

Tagged by genre, scene, relationship, history. The contact you swear you have but can't find: now you can.

Most labels accept demos through a Linktree or a Google Form, then the demos pile up in a folder and nothing happens. The A&R module turns demo intake into a structured pipeline: artists submit through your branded form, demos are typed (genre, length, style tags), the team triages with a yes / no / maybe workflow, and decisions are tracked. The good demos stop getting lost in the pile.

Most label analytics tools show you last 7 days of streams and call it a day. Release Analytics brings catalog-wide data — chart positions, audience demographics, playlist additions — into the release view, so post-launch evaluation is grounded in real data instead of vibes.

PR firms charge €500–1500 per release for what's mostly templated work: campaign brief, captions, press release draft, contact list, scheduling. The Promotion Module produces the same artifacts from your release metadata, label voice, and genre context. The 5% of releases that need bespoke PR will still hire firms; everyone else gets professional-quality output without the freelance budget.

Most indie labels either pay €100–300 per release for design, or DIY in Canva. The Design Module replaces both: feed it your release metadata and brand kit, get back static artwork (cover, social tiles, press kit images) and dynamic Spotify Canvas video — brand-coherent across releases, without the per-release designer fee. Spotify Canvas in particular is rare-and-painful enough that most tools skip it; we don't.

The public-facing layer most labels run as three separate subscriptions — Linkfire for smartlinks, Squarespace for the microsite, Toneden for pre-saves. Marquee is one module instead, wired into the catalog you already have. Microsite at your-label.labelflow.ai, smartlinks that route fans to their preferred DSP, pre-saves that auto-deliver on release day.

Three subscriptions worth of public-facing tooling, built around your catalog.

Where the money actually went, on one page. Splits configured per release, payments tracked through to artist receipt, distributor statements imported as line items so you can answer "did I pay X for that release?" in one query instead of three spreadsheets.

For labels that run events alongside their catalog, the calendar usually lives in a separate spreadsheet that nobody updates. Event Planner ties events to releases — the album launch party moves with the release date, the tour route lines up with the album cycle, nothing gets double-booked.

The press contacts most labels send to are out of date or inherited from a former label manager. Press Outreach maintains a curated directory (we keep it fresh) and tracks who you pitched, who replied, and what landed — so the next campaign starts smarter than the last.